SCOPE AND YOUR CONSENT TO OUR USE OF YOUR INFORMATION

This Privacy Policy applies to Personal Information and other information (collectively referred to as “Information”) collected by CipherNode or its service providers acting on its behalf for the purpose of providing the Services or for making the Website accessible to:

1. visitors to or users of the Website;
2. prospective and current customers using the Services;
3. service providers and business partners;
4. job applicants; and 

5. other third-parties that CipherNode interacts with.

   By providing your Personal Information (defined below) to CipherNode in the ways described in this Privacy Policy, you:

   1. agree that you are authorised under applicable law to provide that Personal Information;
   2. are agreeing to the terms of this Privacy Policy and any supplementary privacy supplement we put up on the Website.

   We require your Personal Information to be able to provide you the Services or access to our Website, as the case may be. If you do not agree with the terms of this Privacy Policy, please do not register, subscribe, create an account, or otherwise interact with our Services or the Website.

DEFINITIONS

1. “Personal Information” means any information that relates to a natural person, which either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person. It includes any information or an opinion from which you are reasonably identifiable, such as your name; Customer Account information like username and password; email address; contact number and complete address. 
2. “Non-Personal Information” is information that is related to you but does not personally identify you. Non-personal Information includes information that has been modified by aggregating, anonymizing or de-identifying such information in order to remove or hide any Personal Information.

THE TYPES OF INFORMATION WE COLLECT

1. Personal Information: This includes the contact information of customers and sub-users added to the Customer Account and accessing the Services, and such information includes the name, company name, job title, mobile numbers, postal addresses, email addresses, or other addresses at which communications are received by such customer/sub-user, as the case may be, from or on behalf of CipherNode (such information being referred to as “Contact Information”). If you choose to refer anyone to our Services, we may also collect such person’s email address so that we may send them a referral or promotional code to sign up for our Services.

   
   

   When you are expressing an interest in obtaining additional information about the Services or signing up to use the Services, CipherNode requires that you provide Contact Information (“Required Contact Information”). However, Personal Information does not include aggregated information that, by itself, does not permit the identification of individuals and does not include information collected by automated means (described below).

2. Transactional Information: This includes information about the Services you use, and how you interact with us and the Services (for example through email, customer portal or phone).
3. Billing Information: CipherNode collects your billing information like customer name, GSTIN, PAN, address, bank details, TDS certificate etc. for the purpose of providing the Services. In order to purchase our Services, you are required to make payment for such Services. While making payment, we redirect you to our third party payment gateway and at such a third party payment gateway your billing details such as billing name and address, and a credit card number, including card security number and credit card date of expiration (“Billing Information”) may be collected by such third party payment gateway. You agree and acknowledge that your submission of Billing Information on the third party payment gateway will be governed by the terms of such third party payment gateway’s privacy policy and terms of use.
4. Optional Information: Where the customer is a business entity, this includes the business entity’s annual revenues, number of employees, industry or similar information that helps us tailor our Services. Please note, that Optional Information is information that you do not have to provide us unless it is agreed upon between us.
5. Information Collected by Automated Means: This includes information that CipherNode collects through commonly used information-gathering tools, such as cookies and web beacons. Such information includes standard information from your web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and your activities on the Website (such as the web pages viewed and the links clicked, number of visits, access time, device ID or other unique identifier, domain name, screen views, language information, device name and model, and operating system type), the URL of the site from which you came and the site to which you are going when you leave the Website, your computer operating system, and mobile device operating system (if you are accessing the Website using a mobile device). Information collected by automated means also includes information that we may collect about: your use of certain Service features; the functionality of the Services; when you click on ads; your participation in research initiatives like surveys about our Services. While CipherNode does not monitor or view the specific data stored by its customers who are using the Services, it is necessary for CipherNode to track various parameters of transferred data (file size, etc.) to support features including, but not limited to, bandwidth monitoring and storage usage. CipherNode treats such information as Non-Personal Information and it will be subject to the Terms and conditions agreed to by the Customer or any other applicable agreement , if any, executed with the respective customer.
6. Sensitive Information: We will not intentionally collect or maintain, and do not want you to provide, any information regarding your medical or health condition, race or ethnic origin, political opinions, religious or philosophical beliefs or other sensitive personal information.

HOW DO WE COLLECT INFORMATION ABOUT YOU

1. Information you give us or our service providers. You may provide Personal Information when you: (i) access the Website, (ii) request, purchase and use the Services, (iii) communicate with CipherNode via phone calls, chat, email, web forms, social media and other methods of communication, (iv) subscribe to CipherNode marketing material, (v) apply for a job at CipherNode, or (vi) provide services to CipherNode.
2. Information we collect about you and your device via automated means. Each time you visit the Website, view an CipherNode advertisement on a third party-owned website or read an CipherNode marketing email, we may automatically collect information about you via cookies, web beacons and other similar technologies
3. Email communication. We use pixel tags and cookies in our marketing emails so that we can track your interaction with those messages, such as when you open the email or click a URL link that’s embedded within them. When recipients click on one of those URLs, they pass through a separate web server before arriving at the destination page on the Website. We use tools like pixel tags and cookies so that we can determine interest in particular topics and measure and improve the effectiveness of our communications.
4. Information we receive from other sources. We work closely with third parties (for example, business partners, service providers, sub-contractors, advertising networks, analytics providers, search information providers, credit reference agencies, fraud protection services, channel partners and resellers) and may receive information about you from them.
5. Social Media Platforms. We may receive certain information that is stored or processed by third parties, such as the social media sites Facebook®, Twitter® and LinkedIn® when you interact with us through these social media platforms. The Website may include social media features – such as the Facebook “Like” button – and widgets – such as the “share this” button. These features may collect your IP address as well as details of the pages you are visiting on the Website. Social media features and widgets are either hosted by a third party or hosted by the Website. The collection and disclosure of your Information by these social media platforms when you interact through these social media features will be governed by the respective privacy policy of such social media platforms.
6. Public Forums, Blogs and the Customer Reference Program. The Website may feature bulletin boards, blogs or forums. These are public forums and any Personal Information that you choose to submit via such a forum may be read, collected, or used by others who visit these forums, and may be used by such persons to send you unsolicited messages, and CipherNode shall not have any responsibility with respect to Personal Information shared by you on such forums. CipherNode may post the list of customers and testimonials on the Website. These lists and testimonials usually contain Personal Information such as customer names, company name and job titles.
7. Co-branding. Some services that form part of the Services and are provided by CipherNode may be co-branded and offered in conjunction with another company. If you access the website of such other company or access such co-branded services, both CipherNode and the other company may receive the Personal Information that’s collected via that co-branded website or service. The company whose privacy policy is displayed on a co-branded website will be responsible for Personal Information collected on such a website .
8. Third-party vendors. In order to provide the Services and improve the Website, CipherNode may engage the services of third-party vendors. In the process of supplying services to CipherNode, these third-party vendors may need to collect Personal Information about you.

HOW WE USE YOUR INFORMATION

1. To contact you. We use your Contact Information to get in touch with you. Examples of reasons why we might contact you : to communicate with you about your orders or the Services you use; conduct surveys; send you announcements about the Services; notify you about our upcoming events; administer surveys, sweepstakes, contests, or other promotional activities or events sponsored by us or our business partners;
2. For marketing purposes. We use your Contact Information to recommend products and services that might be of interest to you, to send you marketing and advertising messages such as newsletters, announcements, or special offers or to notify you about our upcoming events. Providing you with marketing communications is not essential for us to provide the Services to you; thus, you may opt-out from receiving such communications. Your decision to opt-out from our marketing communications will not affect your ability to continue receiving the Services from us.
3. To provide the Services to you. We need the Required Contact Information, Transactional Information, and Billing Information to: process orders (including payments) for our Services; provide the Services to you; provide access to secure areas of our websites; create and maintain your account, and control access to it
4. To measure interest in the Website and advertisements. We need Information collected via automated means to: measure interest in the Website and CipherNode advertisements; develop our web pages and marketing plans; customise and improve the content you view when you visit the Website; suggest products and services that you may be interested in purchasing; personalise the online ads we present to you based on your prior web visits or ads viewed; and enable us to review develop and continually improve the Services and offers we provide. Collecting this information is not essential for the maintenance or existence of the legal relationship we may have with you at a certain point.
5. To enable third parties to provide services to us. We may need to provide your Required Contact Information to third parties so that they may carry out technical, logistical or other functions on our behalf. We also engage third-parties to provide us with reports about the usage and browsing patterns of the Website. Such third parties track and analyze such information with respect to visitors to the Website.
6. To protect our business. We use Information we collect to prevent or detect fraud or abuses of the Website and the Services, and to identify and protect our business from fraudulent transactions.
7. To manage our everyday business needs, such as to: administer and manage our business; train our employees; help promote compliance; allow you to apply for a job with CipherNode; carry out research and development to improve the Services; carry out other purposes that are disclosed to you and to which you consent; or to comply with applicable law.
8. Other. If you purchase our Services via one of our online tools, we will use the information that you provide during the online sign-up process to establish your Customer Account. Information you submit through on-line chat, email, and web form is archived and may be tied to information that we collect about your web visits. Your telephone call or a web conference may be recorded for training purposes and we may enter information you provide via telephone, or other means of communication, into our systems and use it for the purposes described in this section.

DISCLOSURE OF PERSONAL INFORMATION

1. Disclosure to our Service Providers and third-party business Partners: We may disclose, to the extent necessary for the provision of Services, your Personal Information to our third party service providers and channel partners. Please be aware that our third party service providers and channel partners may be located in a different country than you, so your Personal Information may be transferred outside your country. We require that our third party service providers and channel partners agree to keep confidential all information we share with them and to use the information only to perform their obligations in the agreements we have in place with them. These third party service providers and channel partners are expected to maintain privacy and security protections that are consistent with CipherNode’s privacy and information security policies. While we provide these third parties with no more information than is necessary to perform the function for which we engaged them, any information that you provide to these third parties independently is subject to their respective privacy policies and practices.
2. Disclosure to Others: Should you breach any of the Terms or Company Policies or if we are under a duty to disclose or share your Personal Information in order to comply with any obligation imposed by applicable law, we may disclose your Personal Information to the relevant government authority. We may need to release your Personal Information that we collect to third parties when we believe it is required to comply with applicable law, to enforce our legal rights, to protect the rights, safety or property of our business and others, or to assist with industry efforts to control fraud, spam or other undesirable conduct and as needed to support auditing, compliance, and corporate governance functions. Additionally, we will provide your Information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other  disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings).
3. Disclosure when we have your consent: We may also disclose your Personal Information and other information, for any other purpose disclosed by us from time to time when you provide such Personal information, as otherwise required or permitted by applicable law, and/or with your express consent. Any such purposes may involve the transfer of your Personal Information across country borders. We may disclose Non-Personal Information that does not identify any individual or company (e.g., anonymous, aggregated data) without restriction. For example, we may provide our advertisers or other third parties with reports that contain aggregated and statistical data about our users.
4. Disclosure to your Referrer: If you sign up for our Services through a referral, we may share information with your referrer to let them know that you used their referral to sign up for our Services.

HOW YOU CAN MANAGE YOUR PERSONAL INFORMATION

1. Communication Preferences and Opt-outs. If you wish to stop receiving email marketing communications from us, please click on the “unsubscribe” link at the bottom of the relevant email marketing communication or by following the instructions detailed in the communication. Please note that this may not unsubscribe you from all other communications. If you wish to opt-out completely then please contact us using the details provided below. Please note that you cannot unsubscribe from service-related messages. In accordance with industry standards and applicable laws, we reserve the right to retain your Personal Information for a reasonable amount of time for the purpose of our internal record-keeping.
2. Advertising and Tracking Technologies. If you wish to opt-out of interest-based advertising or other forms of “tracking” please be aware that opting out of interest-based advertising will not prevent advertisements from being displayed to you but they will no longer be tailored to your interests.

3. Access and Correction.

   Subject to applicable law, if you would like to know what Personal Information we hold about you, you may submit a request to us by using the contact details below. We will supply Personal Information about you and that we hold in our own files within the reasonable timeframes stipulated by applicable law. Please note that some requests may be subject to a reasonable fee.

   If you would like to correct or update the Information we hold about you, or revoke consent previously granted, please reach out to admin@ciphernode.ai

4. Data Retention. We retain certain information about you and usage of the service in order to comply with applicable legal, tax, or accounting requirements and/or for our own legitimate business purposes. The personal and financial information  that we collect from you during account creation, service usage logs and billing and transaction logs including IP and timestamps are retained.

   You can view, update, and delete certain information about your account in the user dashboard, however when you update or delete any information, we may continue to retain a copy of the prior version for our records. The information you provide us may be archived or stored periodically by us according to backup processes conducted in the ordinary course of business for disaster recovery purposes.

5. Choosing not to provide us with certain information. You can choose not to provide certain information when using the Website or the Services but this may prevent you from being able to take full advantage of the functions available online and it may prevent us from being able to provide you with Services.

SECURITY OF YOUR INFORMATION

We are committed to industry best practice standards when it comes to preventing loss, misuse, alteration, unauthorised access, or unlawful or unnecessary processing of the Information we collect

We cannot guarantee that the technical, physical and organisational measures we take will prevent every security threat nor can we guarantee that your Information will not be improperly accessed, used, altered or destroyed. We will notify you if we discover there has been a material breach of security, which resulted in an unauthorized disclosure of your Personal Information.Steps for security maintenance:

To help maintain the security of information you provide to CipherNode or you store on CipherNode's hosted systems, please follow these rules:

1. Keep your passwords private.
2. If you’re already a customer, remember that you’re responsible for making sure no unauthorised person has access to your passwords and account details. You should promptly notify us if you need to deactivate your login or change your password. You should also implement appropriate security measures for the data you store on the hosted system.
3. Remember, when you use online tools such as our forums, community sites or social networking sites, the content you upload to them will be public. If you don’t want the content you upload to be seen by the rest of the world, please don’t post it!

DATA INTEGRITY AND RIGHT TO ACCESS YOUR PERSONAL INFORMATION

Personal Information we collect is relevant for the purposes for which it is to be used. CipherNode takes reasonable steps to help ensure that data is reliable for its intended use, accurate, complete, and current.

We will retain your Information for as long as reasonably needed to provide you the Services or to fulfil the purpose for which the Information was originally collected as set out in this Privacy Policy. You have the rights to access, correct and request deletion of your own Personal Information in accordance with applicable law. You are also entitled to oppose certain data processing practices or to revoke consent previously granted, to the extent permitted by applicable law. In order to exercise such rights please log in to the applicable CipherNode control panel to submit a customer support ticket or contact us to the contact data set forth below. When we receive such request, we may inform you of: (i) the information that you or your legal representative will be asked to provide (if any) and documents that you may need to enclose with your request; (ii) timeframes to receive a response from us regarding any request; (iii) forms and templates available for submitting the request (if any) and; (iv) how we will deliver your Information to you (which usually would be copies of documents or data messages). Please note that some requests may be subject to a reasonable fee.

PRIVACY PRACTICES OF THIRD PARTIES

This Privacy Policy only addresses the use and disclosure of Personal Information that’s collected via the Website and the Services.

In the course of our interactions with you, we may provide you with links to third-party websites for your convenience and information. The privacy practices of those sites may differ from our own practices and are not controlled by us nor covered by this Privacy Policy. We do not make any representations about third-party websites. We encourage you to review their privacy policies before submitting your Personal Information to such third-party websites.

INQUIRIES OR COMPLAINTS

If you have a question, grievance or complaint about this Privacy Policy or our information collection practices, please contact our grievance officer as per the below mentioned details:

Name: Sai Kiran

Email id: sai@ciphernode.ai

Registered Office Address: 55, Sarojini St, Ram Nagar, Coimbatore, Tamil Nadu 641009.

CipherNode commits to resolve complaints about your privacy and its collection or use of your Personal Information in accordance with this Privacy Policy and any applicable Indian laws.